The problem: decades of clinical history trapped on paper
Healthcare centers across Latin America accumulate millions of physical documents: handwritten prescriptions, lab reports, clinical histories, signed consent forms. Each passing year the volume grows and manual search becomes slower and unsustainable.
The impact is direct:
- Wasted time: A healthcare professional spends up to 35% of their day searching for information in physical archives.
- Transcription errors: Manual data entry has a 3-5% error rate, which in a medical context can mean an incorrect diagnosis.
- Regulatory non-compliance: Law 18.331 in Uruguay and Law 25.326 in Argentina require traceability and protection of sensitive health data.
The solution: intelligent OCR at hospital scale
Our processing engine is designed to handle the document complexity of the healthcare sector:
Document types processed
| Document | Challenge | Accuracy achieved |
|---|---|---|
| Handwritten prescriptions | Variable handwriting, medical abbreviations | 98.5% |
| Lab reports | Tables, numerical values, ranges | 99.2% |
| Clinical histories | Free-form format, multiple sections | 98.8% |
| Informed consent forms | Signatures, pre-printed fields | 99.5% |
Processing pipeline
- Ingestion: Batch scanning or integration with existing digitization systems.
- Automatic classification: The engine identifies the document type and applies the corresponding extraction model.
- Structured extraction: Each field is extracted into a standardized JSON/CSV format, ready to import into your HIS (Hospital Information System).
- Cross-validation: Extracted data is validated against business rules (value ranges, ICD-10 codes, VADEMECUM forms).
Real case: 15 years of records processed in 72 hours
A clinic network with 12 locations needed to migrate 15 years of physical records to their new electronic health record system. The volume: 2.3 million documents.
Result:
- Processing completed in 72 hours.
- Audit-validated accuracy: 99.1%.
- 80% reduction in clinical record search times.
Built-in regulatory compliance
We process health data under strict protocols:
- Automatic deletion in 24h: Original documents are removed from our infrastructure once structured data is delivered.
- Encryption in transit and at rest: TLS 1.3 + AES-256.
- Full audit trail: Access and processing logs available for regulatory compliance.
Validate with your most complex documents
You don’t need to trust our metrics. Send us a sample of your hardest-to-read handwritten prescriptions and receive structured data in 24 hours, at no cost.